In today’s busy world staying on top of things and being able to successfully manage your schedule is essential if you want to remain stress free, a schedule is all about planning your day more efficiently which ultimately ensures that you get everything accomplished that you wish to. The most efficient way to do this is to list your time and tasks in order of priority and determine what top priority is and to set out goals in your life that you want to

Determining goals and priorities

In order to be able to manage your time more efficiently and get the most out of your day you must be able to be in control of your life and decide exactly what it is that you want out of life and what you need to do in order to reach what you want. The next decision is managing your priorities efficiently; you do this by determining what is more important to you. The next step is analyzing what you do with your time by finding out exactly how much time you spend on a particular task in life, a journal will help you greatly with this part and you should make a list of your schedule and daily life and determine exactly how long you take on certain activities. Activities you should include could be working, studying, exercising, sleeping and relaxation, once you have done this you can then go on to evaluate the use of your time and determine the best schedule for making better use of it.

Matching available time with your priorities

In order to best manage your time and make your day more efficient you need to take a look at the detailed list you prepared and use your time to match your priorities. As well as taking into account the amount of time you actually spend on each task you should also ask yourself if you are spending enough quality time on a task. A good example of this would be that if you studying then are you studying when you are likely to take in more information or is studying fitted in whenever you can, if you are leaving studying until the end of the day then you are likely to be tired and wont concentrate as well as you
would earlier on in the day.

Tips for managing your time more efficiently

  • Break down large tasks into smaller ones and tackling each individual part one at a time can ease the stress considerably than facing one larger task
  • Get rid of routine tasks, if a task is done just out of routine instead of necessity then eliminate it if possible.
  • Look at your habits to see if they could be changed, maybe you could do certain things different ways and save yourself some time in the process.
  • Evaluate yourself to determine if you are a morning person or night person and organize tasks to use whatever time suits you best.
  • Learn to say the word “no” when asked to do something for someone, don’t be continually put upon by others who know you cannot refuse them, its ok doing favors but it can take considerable time from your day.

Mark Coburn

Mark has a genuine passion for inspiring people and organisations towards transforming their dreams and goals into reality. His specific areas of focus include leadership development, team building, smarter goal setting, work life balance and interpersonal communication skills for business professionals.

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